The World's Best School Management System Software
The Complete Digital Infrastructure for
Modern Schools & Institutes
Run continuous assessments, generate cumulative termly report cards in seconds, automate student admissions, manage fees and digital receipts, conduct Computer-Based Testing (CBT), and empower parents—all from one secure cloud workspace with Almost zero subscription fees and unlimited learners.
Free Plan Available
Published Plan Limits
Isolated PostgreSQL Schema
Automated Report Broadsheets
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Why Schools and Institutes Love Qavona SchoolMS?
Discover how leading educational institutions eliminate paperwork, streamline operations, and boost parent engagement with our free ERP.
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Our students now take mock UTME and continuous assessment tests seamlessly on Qavona. It completely transformed our examination administration and cut printing overhead to zero.
King's College, Lagos
3 Catholic Mission Street, Lagos Island, Lagos, Nigeria
14 Connected Modules & Applications
Platform Features & Apps
Explore the deep capabilities of every core application built into Qavona SchoolMS. From algorithmic timetable planning to computer-based testing, manage every facet of your institution with zero software license fees.
Highlighted Applications
Included free in standard deployment
Flagship High-Performance Suites
Computer-Based Testing (CBT)
Zero-cheat online/offline exams with randomized question banks, strict countdown timers, and instant grading synced to report cards.
FET Timetable Planning
Algorithmic master timetable generator eliminating teacher conflicts, consecutive period fatigue, and specialist lab clashes in minutes.
Lesson & Exam Paper Creator
Bloom's Taxonomy lesson note authoring and automated exam paper composer formatting print-ready PDF test papers with mark schemes.
Results & Broadsheets
Weighted continuous assessment auto-sum, instant terminal broadsheet generation, psychomotor ratings, and scratch card PIN portals.
Comprehensive Module Catalog
Explore Every Single Application
Examinations
CBT & Exam Hall
Timed exams, anti-cheat question and option randomization, automated scoring, and direct CA score sync.
Explore module →
Scheduling
FET Timetable Planning
Constraint-driven algorithmic schedule generation preventing double-booked educators, period gaps, and lab clashes.
Explore module →
Pedagogy
Lesson & Exam Creator
Bloom's Taxonomy lesson notes and instant printable examination question papers with marking schemes.
Explore module →
Grading
Results & Broadsheets
Zero-error cumulative CA computation, broadsheets, psychomotor rubrics, and scratch card PIN report portals.
Explore module →
Parent Access
Online Result Checker
PIN-gated access lets authorized families check an issued report securely from any location.
Explore module →
Bursary
Finance & Fee Management
Itemized fee structures, batch billing, digital branded receipts, bank reconciliation, and live debtor lists.
Explore module →
Academics
Education & Curriculum
Curriculum catalogs, department allocations, class arms, multi-term rollover, and student progress archives.
Explore module →
Welfare
Attendance Tracking
30-second mobile roll call, automated real-time SMS parent alerts on absence, and report card attendance sync.
Explore module →
Administration
Administration & HR
Online admissions pipeline, guardian-sibling linking, staff HR designations, and bulk spreadsheet onboarding.
Explore module →
Boarding
Hostel Management
Boarding blocks, bed space allocations, gender segregation rules, warden records, and integrated boarding fees.
Explore module →
Library
Digital Library System
Digital catalogue, ISBN barcode scanning, shelf rack indexing, book issue/return tracking, and automated fines.
Explore module →
Messaging
Communications & SMS
High-delivery Bulk SMS gateway, branded HTML email announcements, dynamic merge tags, and digital notice boards.
Explore module →
Multi-Tenant
School Multi-Tenant Portal
Custom domain URLs, official branding, multi-level campuses (Nursery to High School), and term rollover archives.
Explore module →
Security
User Accounts & Security
Personalized portals, 2FA protection, dual security checkpoints, session inspection, and comprehensive user audit logs.
Explore module →
Governance
Configurations & RBAC
Custom grading bands, role-based access privilege matrices, backup policies, and full administrative governance.
Explore module →Why Institutes Switch
Benefits of our Software
Effective School Fee Management
Issue itemized invoices, verify bank payments, generate digital receipts, and track debtors automatically.
Efficient Admission Processing
Capture online applicant biodata, review submissions, and seamlessly promote accepted students into active rosters.
Classroom Management
Organize education levels, assign class educators, manage subject registrations, and track daily attendance.
Effective Communication
Dispatch parent emails, emergency announcements, and digital noticeboard bulletins with role-based targeting.
Automatic Result Computation
Auto-calculate weighted continuous assessments, exam totals, class rankings, and multi-term cumulative broadsheets.
Timetable and Reports
Build conflict-free weekly timetable schedules and download official, branded PDF report cards for every learner.
Answers to Common Inquiries
Frequently Asked Questions
Everything you need to know about setting up, administering, and scaling your institution on Qavona SchoolMS.
Yes, Qavona SchoolMS is 100% free for schools and educational institutes. All core modules—including Student & Staff Management, Academics & Timetables, Online Attendance, Multi-term Cumulative Grading, Report Card Generation, and Parent Portals—are fully unlocked with zero subscription fees. However, Special operations such as Final Reports Generation and Advanced Features such as CBT, Notes Generations, Timetable Tools e.t.c might attract affordable costs.
Data security is our top priority. Qavona SchoolMS employs isolated tenant PostgreSQL schemas, encryption in transit and at rest, two-factor authentication (2FA), role-based permissions, comprehensive audit logs, and automated cloud backups to keep institutional records private and protected FOREVER.
Migration is very fast and effortless. Qavona SchoolMS provides preformatted spreadsheet templates. School administrators can bulk import hundreds of student records, parent contacts, subjects, and staff biodata in just a few clicks with built-in validation to prevent duplicates.
Qavona eliminates manual computation stress by automating end-to-end score processing. The School Admins Configures their Grading and Continuous Assessment System, Teachers enter continuous assessments (CA) and exam marks/records, and the system automatically computes total percentages, positions/ranks, class averages, affective & psychomotor skill ratings based on the school admin's preconfigured rules, and the School Administrator/Educator remarks into beautiful, printable, tamper-proof report cards and broadsheets. This results when made live becomes accessible to Students and Guardians from anywhere.
Yes. Every school receives a dedicated, path-based(Or custom domain) school portal where parents and students can securely log in from any mobile phone or computer. Parents can track daily attendance, monitor continuous assessments, check fee balances, and download termly report sheets in real time.
Absolutely. Qavona SchoolMS features a comprehensive CBT suite that allows schools to conduct Standard School Examinations, classroom quizzes, mock exams, and termly entrance examinations. It supports timed assessments, instant automated score grading, question pools, and detailed performance analytics.
Schools can configure admission templates and publish online admission forms directly through their portal. Prospective students or parents fill in their biodata and upload required credentials. The administration team reviews, accepts, or archives applications from the centralized admission dashboard, automatically enrolling accepted candidates into active student records.
Yes. The finance module enables schools to configure fee structures per class or category, generate invoices, receive payments to their existing school bank accounts, record online or offline bank payments, issue branded digital receipts, and instantly generate debtor lists and financial inflow/outflow balance reports. Additionally, You can send reminders and other messages to guardians through the communications module.
Have a question that is not covered here?
Our dedicated support team is available 24/7 to assist your school.
By The Numbers
Platform Facts & Infrastructure
Engineered from the ground up for bank-grade reliability, data privacy, and effortless scalability.
100%
Free Core ERP
Zero software license costs for Core Modules, no setup fees and no per-student subscriptions.
∞
Published Member Limits
Manage 50 or 5,000 learners without hitting artificial upgrade paywalls.
99.9%
Cloud Uptime
Enterprise multi-tenant PostgreSQL schema isolation with automated failover.
< 3 Min
Rapid Deployment
Automated workspace provisioning gets your school live in minutes.
Global Partner & Affiliate Network
Partner With Us to Promote & Market Qavona
Join our network of education consultants, referral partners and implementation specialists helping schools adopt Qavona responsibly.
Transparent Partner Benefits
Approved partners can earn the benefit stated in their effective agreement after a referred school reaches the required verified milestone. Implementation services use separate, disclosed terms.
Governed Qualification & Reward Tracking
Exclusive Regional Agency Rights
Secure designated distribution rights for your state, city, local government area, or association of private schools. Become the authoritative school technology provider in your region with full platform endorsement.
Protected Regional Client Referrals
Marketing Collateral & Priority Line
Receive branded pitch decks, printable brochures, live demonstration scripts, video walkthroughs, and a direct VIP technical escalation channel to our super administrator engineering team.
Direct Super Admin Escalation Hotline
Fast-Track Partner Application
Ready to Build a Thriving Educational Agency with Qavona?
Apply with your regional focus, promotional strategy and relevant experience. We will acknowledge your application and show its review status; approval and response times are not guaranteed.
Help & Documentation
Platform Resources
Guides, video walkthroughs, and technical documentation to ensure your administrators excel.
Documentation
Complete reference manual detailing all data structures, continuous assessments, and user access roles.
Spreadsheet Import
A permission- and plan-gated school-portal feature for authorized bulk student, guardian, and staff imports.
Support Desk
Submit a tracked enquiry directly to the super-admin Support Desk for onboarding, configuration, migration, or technical concerns.
About Qavona SchoolMS
Built on the belief that world-class school software should be free for every child
Educational institutions across the globe spend thousands of dollars annually on bloated legacy software with restrictive per-student license models. Qavona was created to break this barrier.
We deliver a complete, high-performance, bank-secure school enterprise resource planning (ERP) system completely free of charge. Whether your school has 30 students or 3,000, Qavona equips you with the exact same enterprise tools used by top international academies.
100%
Forever Free Plan Available
0 NGN / 0 USD
Annual License Fee
Global
Multi-curriculum
